REMOTE ONLINE NOTARY (“RON”) pursuant to 117.201-305, Florida Statute.
Beginning January 1, 2020, Florida now allows for online remote notarial acts. Most acknowledgments, jurats, oaths, and the like are currently available. However, some documents are not authorized in Florida for Remote Online Notarizations until July 1, 2020, of which will be: Power of Attorneys, Wills, and other testamentary documents. At that time, we will offer such services to our clients.
HOW DOES THIS WORK?
Simply email me your document in a PDF format and provide the Signor’s full name, phone number, and email address. Or, go to my website at www.attorneycosmo.com. Click on “REMOTE ONLINE NOTARY” in the menu. Simply upload your form, pay your $25.00 fee and you will be contacted by mail to verify your identity through third-party verification and adopt your e-signature. Once complete you will be contacted to set an appointment with the Florida Approved Remote Online Notary (RON) to complete your notarial act. (electronic requirements and restrictions may apply).
WHAT IS THE COST?
There is a $25.00 fee to complete the Remote Online Notarization. This is the allowable statutory amount. Due to the State’s strict mandatory requirements for maintenance of the electronic log, video and audio data storage and ID Verification costs, at this time, I have been unable to offer any discounted rates for multiple transactions. If the signor will be paying the fee, I will direct them to my website to pay online, consent to the Florida Notary and upload the document. If it is a larger company with multiple notarial requests, I will just send an invoice to the authorized requester after the execution of each notarized document.
PLEASE NOTE – Not every signor will be able to complete the ID Verification. If a signor fails the ID Verification, the notary cannot proceed. The Signor may have a second try at verification but if it fails a second time there will be no further attempts and the notary will stop. However, the notary is charged for the ID Verification for each Verification submitted so there are no refunds for a failed ID Verification. However, if it is a technical failure or the ID Verification was not yet initiated, there may be a refund of the 25.00 fee.
HOW WILL THE NOTARY BE ABLE TO VERIFY THE SIGNER’S IDENTITY?
Through a third-party identification verification process with strict guidelines set by Florida statute. You will be required to confirm your identity using proprietary ID verification tools and provide your name, date of birth, last four digits of your social security number, and current or previous US addresses. You will have to answer five security questions within 2 minutes to verify your identity. You will have to provide an acceptable form of ID. IMPORTANT: State laws are specific and very strict regarding ID verification, and even if a person qualifies for ID verification there is no guarantee one will pass no matter how many times ID verification is attempted.
HOW CAN I SIGN A DOCUMENT ELECTRONICALLY?
Your e-signature. After your identity has been verified, you will then get a link to adopt your e-signature for the limited purpose of the notarial act. Your e-signature will be the signature that appears on your document. Your E-signature is electronically attached to your ID-Verification that you completed and electronically certified to the specific document to be notarized. There is no printing and scanning back and forth to execute the document. The complete notarial act is completed electronically. All you need is a computer with internet access and browser (works best with Firefox or Chrome).
HOW LONG DOES THIS PROCESS TAKE?
Once your e-signature has been adopted, the RON will be notified to contact you to complete your notary session or schedule a specific time to complete your notary session.
(In most cases it can been done within 10-15 minutes, if not sooner, after your e-signature is adopted. However, if the RON is in another notarial session, you will be emailed to schedule another convenient time to complete your notarization). PLEASE NOTE-During peak hours the ID Verification process will take longer than expected due to high traffic.
Upon conclusion of the notary session, you will receive an email from Docverify with your completed documents. The RON will also email our firm the signed and notarized document and you will be copied the email.
HOW CAN I MAKE SURE THAT MY DOCUMENT IS NOT ALTERED AFTER IT IS EXECUTED?
Each Document transaction, whether it is a notarization or an e-signature document, is assigned a digital certification, which is just like a digital fingerprint of your document. Through this digital certification you can login to DocVerify.com and enter your document credentials and document to retrieve the digital fingerprint of your document, and it will compare the document you have with the digital fingerprint and will indicate whether there are any alterations.
WHAT IF THE SIGNOR IS NOT LOCATED IN FLORIDA AT THE TIME OF THE NOTARY, CAN I STILL USE A FLORIDA REMOTE ONLINE NOTARY?
Pursuant to the statute 117.209(3), an online notary public physically located in Florida may perform an online notarization as authorized under this part, regardless of whether the principal or any witnesses are physically located in this state at the time of the online notarization. In addition, for those principles that are located outside of Florida, they must also consent to a Florida Notary as the act is deemed to have occurred in Florida and validity of said notarization is determined by the laws of Florida, pursuant to 117.209(4).
PLEASE NOTE—NOT ALL STATES HAVE AUTHORIZED THE USE OF REMOTE ONLINE NOTARIZATION PLEASE CHECK WITH YOUR INDIVIDUAL STATE ON APPLICABILITY AND VALIDITY OF REMOTE ONLINE NOTARIZATION IN YOUR STATE. Most states that have e-notary laws allow their notaries to perform e-notarizations only; however, many of those e-notary states have amended their laws to allow their commissioned notaries to perform both e-notary and remote notary in most cases. It is the responsibility of the notaries to learn the difference between e-notary and remote notary as they’re both equally important as well as what their own respective state allows them to do.